By Puzzle & Ramp

Recurring Monthly Tasks:

• [ ] Reconcile Accounts: Compare bank and credit card statements with recorded transactions to make sure nothing is missing or duplicated. Think of it like checking a puzzle—every piece (transaction) should be accounted for, with no extras or gaps.
• [ ] Review Cash Flow: Track your runway against monthly burn.
• [ ] Add Transactions: Not everything flows in automatically. Out-of-pocket expenses, reimbursements, and transactions from banks without direct feeds have to be added manually. Missing transactions can create gaps in your books.
• [ ] Categorize Transactions: Sort each transaction into its proper category—payroll, software, travel, office expenses, or any other relevant classification. Accurate categorization now creates clean financial data and simplifies tax reporting.
• [ ] Manage Receipts: The IRS needs receipts for meals, lodging, and other expenses that could be personal in nature. The burden of proof is on the taxpayer. Companies often set their own receipt rules - some want all of them, others only above specific amounts (like $25). Know your policy and link receipts to their transactions.
• [ ] Verify Payroll: Confirm employee pay and benefits deductions are accurate.
• [ ] Manage Accounts Payable: Pay vendor invoices on time to avoid late fees and maintain good relationships.
• [ ] Review Accounts Receivable: Monitor outstanding payments and follow up with customers to ensure steady cash flow.
• [ ] Backup Financial Data: Regularly back up your financial records to secure critical information.

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Recurring Quarterly Tasks: